Temporary Editorial Assistant, Peer Review Management (12 Month FTC)

Contract Type
Full Time


We are recruiting an Editorial Assistant  to join Peer Review Management team within the STM Journals department.

Essential Job Functions & Responsibilities

  • Knowledge and understanding of the peer review process, its purpose and form and an understanding of how this process links to other areas of the business, such as production
  • Administering the refereeing process for journal articles using online manuscript tracking systems according to agreed procedures
  • Researching referees, adding new contacts and updating the existing records for account holders on the online manuscript tracking systems
  • Monitoring the quality of peer reviews received and communicating to the Peer Review Manager where necessary
  • Efficient processing of journal articles through the online manuscript tracking system, ensuring none are stuck in various queues
  • Using software to assess whether journal articles have issues with plagiarism or duplication; referring issues to colleagues
  • Dealing with enquiries from authors and other stakeholders in a prompt manner
  • Monitoring and improving performance of the journals (processing times, copy flow) and providing feedback to other team members
  • Monitoring progress of Special Issues, liaising with Guest Editors and meeting publication date targets
  • Extensive liaison with external contacts and internal departments
  • Implementing agreed actions from meetings and individual journal strategic development plans, in consultation with the Peer Review Manager
  • Taking minutes in board meetings
  • Contributing to regular journal reporting
  • Involvement in peer review projects with other team members
  • Updating journal homepages when required
  • Keeping spreadsheets and databases accurate and up to date
  • Ad hoc duties when requested

Qualifications & Education

  • Educated to undergraduate degree level or equivalent

Language, Reasoning, Analytical & Mathematical Skills

  • Good analytical skills and attention to detail
  • Proactive: ability to spot and communicate problems
  • Ability to quickly digest a large amount of new and often complex information
  • Excellent time management skills: an ability to prioritise and keep on top of a busy and varied workload
  • Ability to develop and maintain good relationships with editors, board members and colleagues
  • Professional manner when dealing with authors, editors and reviewers.
  • Good communication skills
  • Highly organised multi-tasker with the ability to work as part of a team and unsupervised.


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