SAGE

Temporary Editorial Assistant, Peer Review Management (12 Month FTC)

UK-LND-London
Contract Type
Full Time

Overview

We are recruiting an Editorial Assistant  to join Peer Review Management team within the STM Journals department.

Essential Job Functions & Responsibilities

  • Knowledge and understanding of the peer review process, its purpose and form and an understanding of how this process links to other areas of the business, such as production
  • Administering the refereeing process for journal articles using online manuscript tracking systems according to agreed procedures
  • Researching referees, adding new contacts and updating the existing records for account holders on the online manuscript tracking systems
  • Monitoring the quality of peer reviews received and communicating to the Peer Review Manager where necessary
  • Efficient processing of journal articles through the online manuscript tracking system, ensuring none are stuck in various queues
  • Using software to assess whether journal articles have issues with plagiarism or duplication; referring issues to colleagues
  • Dealing with enquiries from authors and other stakeholders in a prompt manner
  • Monitoring and improving performance of the journals (processing times, copy flow) and providing feedback to other team members
  • Monitoring progress of Special Issues, liaising with Guest Editors and meeting publication date targets
  • Extensive liaison with external contacts and internal departments
  • Implementing agreed actions from meetings and individual journal strategic development plans, in consultation with the Peer Review Manager
  • Taking minutes in board meetings
  • Contributing to regular journal reporting
  • Involvement in peer review projects with other team members
  • Updating journal homepages when required
  • Keeping spreadsheets and databases accurate and up to date
  • Ad hoc duties when requested

Qualifications & Education

  • Educated to undergraduate degree level or equivalent

Language, Reasoning, Analytical & Mathematical Skills

  • Good analytical skills and attention to detail
  • Proactive: ability to spot and communicate problems
  • Ability to quickly digest a large amount of new and often complex information
  • Excellent time management skills: an ability to prioritise and keep on top of a busy and varied workload
  • Ability to develop and maintain good relationships with editors, board members and colleagues
  • Professional manner when dealing with authors, editors and reviewers.
  • Good communication skills
  • Highly organised multi-tasker with the ability to work as part of a team and unsupervised.

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