Rights and Licensing Assistant

Location UK-LND-London
Contract Type
Full Time


The Rights and Licensing team is seeking an engaged and motivated assistant to support with the day-to-day management and administration of the program. The assistant will report to the department director and be responsible for maintaining records on all third party arrangements, liaising with external business partners and assisting with queries from internal stakeholders. The role will also be responsible for administration needs across a small, friendly team, including meeting logistics, booking travel arrangements and managing team resources. The role will require a high level of Excel familiarity and numeracy. Legal, copyright or publishing experience is desirable but not a necessary.

Essential Job Functions & Responsibilities

The Role:

  • Manage journal licensing records, including scanning and electronic archiving of contracts, notes and royalty statements
  • Manage logistics for re-occurring meetings including invites, room bookings, agenda and note distribution
  • Update and maintain the Global Licensing Database (GLD)
  • Manage new journal title transmittals: liaising with editorial, content delivery teams and external partners to transition licensing arrangements into SAGE
  • Update external partners of new titles and relevant pricing changes for books and journals
  • Request, review and record usage data from journal licensing arrangements
  • Manage rights status queries from licensing partners
  • Track titles transferring out of SAGE throughout year
  • Liaise with finance to request invoices for licensing revenue
  • Send completed book translations to authors
  • Update SMART records with scanned translation contracts and data
  • Check book rights status for Book Fair requests, catalogue inclusion and general internal queries
  • Book and manage travel arrangements for rights team
  • Maintain team website and document access for internal queries

Qualifications & Education

The Candidate:

  • Highly organized multitasker with ability to work independently and as part of a team
  • Detail oriented and able to work effectively under pressure
  • An effective communicator, confident speaking with internal and external contacts
  • Knowledgeable in standard Microsoft programs (must be proficient in Excel)
  • Efficient and able to complete tasks quickly while maintaining a high level of accuracy



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