• Editorial Assistant (HSS Journals)

    Location UK-LND-London
    Contract Type
    Full Time
  • Overview

    • The Editorial Assistant


      • provides administrative support to the Senior Publishing Editor and Publisher
      • communicates regularly with external contacts (mainly journal editors and society partners)
      • works closely with colleagues across different departments within SAGE.


    Essential Job Functions & Responsibilities

    • Gather data and draft publishing reports for presentation to journal editors and society partners
    • Keep up to date records about journals under contract (including contact information, website updates, frees list updates)
    • Manage changes to author submission guidelines and other website updates
    • Research new acquisition leads and support the Senior Commissioning Editor in proactively seeking out new business opportunities
    • Maintain accurate records in a database of acquisition leads
    • Undertake background research for journal tenders and launches (e.g. citation analysis, market research, pricing analysis). Assist in the preparation of journal proposals, under the direction of the Publishing Editor / Senior Commissioning Editor.
    • Support the Publishing Editor / Senior Commissioning Editor in the drafting and sending of journal contracts and addenda, and ensure correct circulation following signature (in line with internal procedures)
    • Contact journal editors, board members, society partners and contributors (e.g. to discuss progress, request information and answer queries)
    • Support social media strategies
    • Research the market (e.g. subject-specific research, industry trends, competition analysis)
    • Assist the Publishing Editor / Senior Commissioning Editor with their meetings and travel arrangements (including taking minutes, following up on action points as directed)
    • Represent SAGE at relevant conferences, meetings and/or events
    • Coordinate discrete projects and journals-wide administration for the editorial department when required.
    • Provide information for colleagues within Editorial and other departments

    Qualifications & Education

    • Graduate in any subject area
    • PC literate

    Language, Reasoning, Analytical & Mathematical Skills

    Interpersonal Communication Skills – you will be communicating daily with people both inside and outside of SAGE. Being able to hold courteous, persuasive conversations (by email or phone) and respond quickly to queries are key requirements of the role.


    Efficiency – you will need to be able to manage a varied workload involving many different tasks and working across a large number of different projects. You will need to prioritise effectively and allocate appropriate amounts of time to each task.


    Accuracy – you will be required to accurately collate information for publishing reports and other reporting, as well as maintaining up-to-date records as information changes.


    Written communication - you will need to be able to assimilate key information about a journal and turn it into concise copy for reporting and tendering purposes.


    Research skills – you will be required to search for, select, analyse and present relevant information (e.g. citation, circulation, usage, submission and financial data relating to journal performance.)


    Curiosity and enthusiasm – you will be interested in learning about academic publishing, SAGE and the markets we serve and willing to share your thoughts and experience. You will be keen to show initiative and can demonstrate good judgement, as well as being a team player.



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